This document mysteriously appeared on the website of our Anastasia Mosquito Control district of St. Johns County on the afternoon of June 2, 2025. This is not adequate notice.
Responses will be reviewed at Auditor Selection Committee meeting on June 12, 2025.
ANASTASIA MOSQUITO CONTROL DISTRICT
OF ST. JOHNS COUNTY
120 EOC DRIVE, ST. AUGUSTINE, FLORIDA 32092
TELEPHONE: 904-471-3107
REQUEST FOR PROPOSAL: SOLICITING PROPOSALS TO HIRE A QUALIFIED INDEPENDENT
CERTIFIED PUBLIC ACCOUNTING FIRM TO PERFORM A PROFESSIONAL FINANCIAL AUDIT
REQUIRED BY SECTION 218.39, FLORIDA STATUTES FOR FISCAL YEAR 2024/2025
RFQ # 24/25-4
ADDENDUM 2
Issued April 15, 2025
Item 1
End date, staff opening dates are changing:
RFP SOLICITATION START DATE: 8:00 A.M. April 14, 2025
RFP SOLICITATION END DATE: 4:30 P.M. May 30, 2025
NOTE: AMCD Offices will be closed April 18, 2025
RFP OPENING BY STAFF DATE: 8:00 A.M. June 3, 2025
RFP REVIEW BY AUDITOR SELECT COMMITTEE: June 12, 2025 4:00 PM
RFP CONSIDERATION: Board of Commissioners’ regular meeting June 12, 2025 5:00 PM.
New dates:
RFP SOLICITATION END DATE: 4:30 P.M. June 6, 2025
RFP OPENING BY STAFF DATE: 8:00 A.M. June 9, 2025
Item 2
Note: All RFP end dates and staff opening dates in the RFP document will also be changing to
the “New dates”. All other information in the RFP and addendum 1 remain the same.
End of Addendum 2
Page 1 of 13ANASTASIA MOSQUITO CONTROL DISTRICT
OF ST. JOHNS COUNTY
120 EOC DRIVE, ST. AUGUSTINE, FLORIDA 32092
TELEPHONE: 904-471-3107
REQUEST FOR PROPOSAL: SOLICITING PROPOSALS TO HIRE A QUALIFIED INDEPENDENT
CERTIFIED PUBLIC ACCOUNTING FIRM TO PERFORM A PROFESSIONAL FINANCIAL AUDIT
REQUIRED BY SECTION 218.39, FLORIDA STATUTES FOR FISCAL YEAR 2024/2025
RFP # 24/25-4
RFP SOLICITATION START DATE: 8:00 A.M. April 14, 2025
RFP SOLICITATION END DATE: 4:30 P.M. May 30, 2025
NOTE: AMCD Offices will be closed April 18, 2025
RFP OPENING BY STAFF DATE: 8:00 A.M. June 3, 2025
RFP REVIEW BY AUDITOR SELECT COMMITTEE: June 12, 2025 4:00 PM
RFP CONSIDERATION: Board of Commissioners’ regular meeting June 12, 2025 5:00 PM.
SPECIFICATIONS
INTRODUCTION:
• Anastasia Mosquito Control District (AMCD) is a Florida Independent Special District
providing mosquito control.
• Pursuant to Florida law and Auditor General Rule 10.551(3), all required audits of
entities in Florida are to be performed in accordance with Government Auditing
Standards promulgated by the comptroller General of the United States.
• Firm must be licensed in the State of Florida.
• Provide an engagement letter (contract) for services as part of the proposal.
• Firms will be considered by the AMCD Auditor Selection Committee June 12, 2025
starting at 4:00 pm.
SCOPE OF WORK
The District invites independent certified public accounting firms who are licensed to
practice in the State of Florida and who are experienced in performing audits forPage 2 of 13governmental entities to submit Proposals for the performance of annual audit of the
District’s financial statements for the fiscal year beginning October 1, 2024 and ending
September 30, 2025. The firm will express an opinion on the fair presentation of its
financial statements as a whole in conformity with generally accepted accounting
principles.
Auditing Standards Required
• Pursuant to Florida law and Auditor General Rule 10.551(3), all required financial
audits of entities in Florida are to be performed in accordance with Government
Auditing Standards promulgated by the Comptroller General of the United States, as
well as the Florida Single Audit Act, the rules of the Auditor General Chapter 10.550,
and any other applicable laws or standards.
Performance Requirements
• The audits are to be performed in accordance with auditing standards generally
accepted in the United States of America, the standards applicable to financial audits
contained in Government Auditing Standards, issued by the Comptroller General of the
United States and the provisions of Chapter 10.550, Rules of the Auditor General.
• The District will require ten (10) bound copies of the annual financial report and an
electronic copy in PDF format so that they can be electronically inserted in the
appropriate places within the Comprehensive Annual Financial Report (CAFR). The
format of the report shall be consistent with the format of the CAFR.
• The audit year end fieldwork shall be completed no later than the end of February.
The presentation of the annual report to the Board of Commissioners and to the public
shall be presented by the selected firm no later than the Board of Commissioners
meeting in May.
• To the extent that provision of auditing services involves access to confidential
information, the selected firm agrees to comply with all applicable statutes,
requirements and regulations.
• The performance of auditing services may not be subcontracted in whole or in part by
the firm without prior written consent from the District.
• The District considers response to this RFP by competing firms as purely voluntary, and
is under no financial obligation to said firms for the contents of their Proposal.
• The District assumes no liability for disclosure or use of any information or materials
submitted in response to this RFP for any purpose, and considers that all Proposals are
not submitted in confidence and are, therefore, releasable under any applicable Public
Records Laws and the Freedom of Information Act, and also assumes no liability for
compensation in any form relative to any firm’s submittal. All proposals become the
property of the District.
Report to be Issued
• A report on the fair presentation of the financial statements of the District as a whole. A
report on compliance with applicable laws and regulations.
Page 3 of 13• All applicable reports of State and Federal financial assistance in association with the
Single Audit Act of 1984 and amendments of 1996 and the Florida Single Audit Act if
they apply.
• Management letters for the Board of Commissioners.
• A report on internal control based on the auditor’s understanding of the control
structure and assessment of control risk.
• A report on the fair presentation of the Government-wide Financial Statements, Fund
Financial Statements and related disclosures.
Communication with District
• Auditors shall assure that the District is informed of each of the following:
o The auditor’s responsibility under generally
accepted auditing standards.
o Significant audit adjustments.
o Difficulties encountered in performing the audit.
• In addition, the firm shall respond to the reasonable inquiries of successor auditors and
allow successor auditors to review working papers relating to matters of continuing
accounting significance.
General Information/Conditions
• Anastasia Mosquito Control District is a Special Taxing District with a current budget of
8,911,881 of Local Funds. The District’s fiscal year begins on October 1 and ends on
September 30.
Time Requirements
• An audit plan should be submitted to the District after awarding the contract. Each
following year, this plan will need to be submitted prior to the beginning of interim audit
procedures.
Legal Requirements
• Proposers are required to comply with all provisions of federal, state, county and local
laws, ordinances, rules and regulations that are applicable to the services being offered
in this RFP.
Public Records Law
• Florida law provides that the District records shall, at all times, be open for personal
inspection by any person. Information and materials received by the District in
connection with an RFP response shall be deemed to be public records subject to
public inspection upon award, recommendation for award, or 10 days after Proposals
opening, whichever occurs first. However, certain exceptions to the public records law
are statutorily provided in Section 119.07, Florida Statutes. If the Proposer believes
any of the information contained in its response is exempt from disclosure, then the
Proposer must in its response specifically identify the material which is deemed to be
exempt and cite the legal authority for the exemption. Otherwise, the District will treat
all materials received as public records.
Assistance Provided by AMCD staff
Page 4 of 13• The District will prepare summary trial balances, provide other information,
documentation and explanations, as needed. All information provided will be in the
format maintained by the District. Any additional or reformatted schedules will be the
responsibility of the auditor.
• The District will provide the auditor with reasonable workspace, desks and chairs. The
auditor will also be provided access to telephones, photocopying facilities, the District
computer system, and FAX machines.
• General Purpose Financial Statement preparation and editing shall be the responsibility
of the auditor.
ATTACHEMENTS
• Ranking Form, Attachment 24/25-4-1, for reference.
FORMAT AND ORDER OF RESPONSES TO THE RFP
All proposals will be presented as 8 1/2 X 11 either stapled, bound or in notebook.
INTRODUCTION/COVER LETTER: Provide no more than a 1-page letter of introduction. The
letter should highlight or summarize whatever information you deem appropriate as a cover
letter, but at the least, this section should include the subject of the RFP, date of the proposal,
firms name, address, telephone number, and e-mail address of one contact to whom any
correspondence should be directed.
TABLE OF CONTENTS: Table of contents for the proposal.
TRANSMITTAL LETTER: A signed letter of transmittal briefly stating the proposer’s
understanding of the work to be done, the commitment to perform the work within the time
period, a statement of why the firm believes itself to be the best qualified to perform the
engagement and a statement that the proposal is a firm and irrevocable offer to provide the
services as outlined in this RFP.
DETAILED PROPOSAL: The purpose of the technical proposal is to demonstrate the
qualifications, competence and capacity of the firms seeking to undertake an independent
audit of the District in conformity with the requirements of the RFP. As such, the substance of
proposals will carry more weight than their form or manner of presentation. The technical
proposal should demonstrate the qualifications of the firm and of the particular staff to be
assigned to this engagement. It should also specify an audit approach that will meet this RFP’s
requirements.
The technical proposal should address all the points outlined in this RFP. The proposal should
Page 5 of 13be prepared simply and economically, providing a straightforward, concise description of the
proposer’s capabilities to satisfy the requirements of this RFP. While additional data may be
included, the following items are the prime criteria against which the proposals will be
evaluated.
INDEPENDENCE: The firm should provide an affirmative statement that it is independent of
the District as defined by generally accepted auditing standards and the U.S General
Accounting Office’s “Government Auditing Standards (1988).”
LICENSE TO PRACTICE IN FLORIDA: An affirmative statement should be included indicating that
the firm and all assigned key professional staff are properly licensed to practice in Florida.
BUSINESS ORGANIZATION: (Partner, Supervisory and Staff Qualifications) In this section, you
should identify the principal supervisory and management staff, including engagement partner,
manager, other supervisors and specialists, and the auditor-in-charge of field work, who would
be assigned to the engagement and indicate whether each such person is licensed to practice as a
certified public accountant in Florida. The firm should provide information on the government
auditing experience of each person.
FIRM EXPERIENCE / CAPABILITY: In this section, the proposal should state the size of the firm,
the size of the firm’s governmental audit staff, the location of the office from which the work on
this engagement is to be performed, the number and nature of the professional staff to be
employed in this engagement on a full-time basis and the number and nature of the staff to be
so employed on a part-time basis.
The firm should provide as much information as possible regarding the number, qualifications,
experience and training, including relevant continuing professional education, of the specific
staff to be assigned to this engagement. The firm also should indicate how the quality of staff
over the term of the agreement would be assured.
Provide a list of your firm’s work experience dealing with local government, special districts
and, if any, mosquito control districts.
The firm shall also provide information on the results of any federal or state desk reviews or field
reviews of its audits during the past three (3) years. In addition, the firm shall provide
information on the circumstances and status of any disciplinary action taken or pending
against the firm during the three (3) years with state regulatory bodies or professional
organizations.
REFERENCES: (Similar Engagements with Other Government Entities) For the firm’s office that
will be assigned responsibility for the audit, list the most significant engagements (maximum
Page 6 of 13of 5) performed in the last five years that are similar to the engagement described in this
request for proposals. These engagements should be ranked on the basis of total staff hours.
Indicate the scope of work, date, engagement partners, total hours, and the name and
telephone number of the principal client contact.
PEER REVIEW: A copy of the firm’s most recent two (2) external quality control reviews (peer
reviews), which included a review of specific governmental engagements, must be provided in
the proposal.
COST SHEET: (Fees) The Proposal should include a total fee set based upon the District issuing
an annual financial report in accordance with the Rules of the Florida Auditor General for the
Period of Audit, October 1, 2022 through September 30, 2023. The total fee shall contain all
direct and indirect costs, including all out-of- pocket expenses, for the year of Audit.
LOCAL FIRM: The district tries to hire local business to provide services to the district. Please
state if you are a St. Johns County based business and if not the city/county and state that the
office that will be servicing AMCD is located and the city/county and state that the home office
is located.
AWARD AND EXCUTION OF CONTRACT
The District will make the award to the responsible and responsive Proposer whose proposal is
determined in writing to be the most advantageous to the District, taking into consideration
price and the evaluation factors set forth in this Request For Proposals. Review of submittal
will use a ranking form (attached).
The District reserves the right to reject any or all proposals, in whole or in part, and to delete
items prior to making the award whenever it is deemed in the sole opinion of the District to be
in its best interest.
Following the selection of a Proposer and the signing of a contract, the CFO will notify those
Proposers whose proposals are not selected and of the name of the selected Proposer.
The proposal submitted by the selected Proposer and this RFP shall become attachments to the
contract signed by the District and the selected Proposer. Price quotations and the time-
dependent information contained in proposals should be valid for 90 days from the closing
date of this RFP. The District may undertake negotiations with Proposers whose proposals
show them to be qualified, responsible and capable of performing the work in accordance with
the stated criteria. The District shall not be liable for any costs incurred by Proposers in
connection with the preparation or submission of proposals and related materials or
negotiations.
Page 7 of 13Upon notice of the award of a contract pursuant to this RFP, the successful Proposer shall sign
the final contract document upon receipt thereof from the Finance Department, and furnish
the insurance documents required by the terms of this Request For Proposals. The Proposer
shall furnish the District with a signed contract and required insurance documents within 10
calendar days after the date of the notice of award or within such further time as the District
may allow. Once the District has received the signed contract and insurance documents, the
District’s representative will sign the contract. Audit term will start August 1 2025.
The District reserves the right to extend the contract for additional fiscal year periods,
providing all terms, conditions, and specifications remain the same or, both parties agree to the
extension, and such extensions are approved by the District. Successful Proposer shall give
written notice to the District within reasonable time, prior to the renewal date, and of any
adjustment in the initial Contract amount. Contract renewal shall be based on satisfactory
performance, mutual acceptance, and determination that the Contract is in the best interest
of the District.
The above is in compliance with AMCD policies and procedures for: Request for Proposal to
hire a qualified independent certified public accounting firm to perform a professional financial
audit required by section 218.39, Florida Statutes for fiscal year 2024/2025.
PREPOSERS INSURANCE AND INDEMNIFICATION REQUIREMENTS
Without limiting its liability under this Contract, Contractor shall at all times during the term of
this Contract procure prior to commencement of work and maintain at its sole expense during
the life of this Contract (and Contractor shall require its, subcontractors, laborers, materialmen
and suppliers to provide, as applicable), insurance of the types and limits not less than amounts
stated below:
Insurance Coverages
Schedule Limits
Worker’s Compensation Florida Statutory Coverage
General Commercial Liability $500,000 General Aggregate
$500,000 Each Occurrence
$50,000 Fire Damage
$5,000 Medical Expenses
Such insurance shall be no more restrictive than that provided by the most recent version of the
standard Commercial General Liability Form (ISO Form CG 00 01) as filed for use in the State of
Florida without any restrictive endorsements other than those reasonably required by the
District. An Excess Liability policy or Umbrella policy can be used to satisfy the above limits.
Page 8 of 13Public Liability and Property Damage Insurance (including Independent Contractor’s Liability,
Owner’s Protection Insurance, Contractual Liability and Completed Operations Insurance)
$1,00,000 (One person in any one accident)
$1,00,000 (Two or more persons in any one accident)
$500,000 (Property Damage in any one accident)
Such insurance shall be no more restrictive than that provided by the most recent version of the
standard Public Liability and Property Damage Insurance as filed for use in the State of Florida
without any restrictive endorsements other than those reasonably required by the District. An
Excess Liability policy or Umbrella policy can be used to satisfy the above limits.
Automobile Liability $500,000 Combined Single Limit (Coverage for all
automobiles, owned, hired or non-owned used in
performance of the Services)
Such insurance shall be no more restrictive than that provided by the most recent version of the
standard Business Auto Coverage Form (ISO Form CA0001) as filed for use in the State of Florida
without any restrictive endorsements other than those which are required by the State of Florida,
or equivalent manuscript form, must be attached to the policy equivalent endorsement as filed
with ISO (i.e., mandatory endorsement).
Professional Liability $1,000,000 per Claim and Aggregate (Including Medical Malpractice
when applicable)
Any entity hired to perform professional services as a part of this contract shall maintain
professional liability coverage on an Occurrence Form or a Claims Made Form with a retroactive
date to at least the first date of this Contract and with a three year reporting option beyond the
annual expiration date of the policy.
Additional Insurance Provisions
A. Contractor’s Insurance Primary. The insurance provided by the Contractor shall apply on a
primary basis to, and shall not require contribution from, any other insurance or self-
insurance maintained by the District or any District members, officials, officers, employees
and agents.
B. Deductible or Self-Insured Retention Provisions. All deductibles and self-insured retentions
associated with coverages required for compliance with this Contract shall remain the sole
and exclusive responsibility of the named insured Contractor. Under no circumstances will
the District and its members, officers, directors, employees, representatives, and agents be
responsible for paying any deductible or self-insured retentions related to this Contract.Page 9 of 13C. Certificates of Insurance. Contractor shall provide the District Certificates of Insurance at
Contract execution. The certificates of insurance shall be mailed to the Anastasia Mosquito
Control District (Attention: Chief Financial Officer), 120 EOC Drive, St. Augustine, Florida
32092.
D. Carrier Qualifications. The above insurance shall be written by an insurer holding a current
certificate of authority pursuant to Chapter 624, Florida Statutes, or a company that is
declared as an approved Surplus Lines carrier under Chapter 626, Florida Statutes. Such
Insurance shall be written by an insurer with an A.M. Best Rating of A- VII or better.
E. Notice. The Contractor shall provide an endorsement issued by the insurer to provide the
District thirty (30) days prior written notice of any change in the above insurance coverage
limits or cancellation, including expiration or non-renewal. If such endorsement is not
available by the insurer, then the Contractor shall provide said thirty (30) days written notice
of any change in the above coverages or limits, coverage being suspended, voided,
cancelled, including expiration or non-renewal.
F. Survival. Anything to the contrary notwithstanding, the liabilities of the Contractor under
this Contract shall survive and not be terminated, reduced or otherwise limited by any
expiration or termination of insurance coverage.
G. Special Provisions. Prior to executing this Agreement, Contractor shall present this Contract,
including this Exhibit D, to its insurance agent (“Agent”) affirming: 1) that the Agent has
personally reviewed the insurance requirements of the Contract Documents, and (2) that
the Agent is capable (has proper market access) to provide the coverages and limits of
liability required on behalf of Contractor.
Indemnification
Contractor and its subcontractors (the “Indemnifying Party”) shall hold harmless,
indemnify, and defend the District and their respective members, officers, officials,
employees and agents (collectively the “Indemnified Parties”) from and against, without
limitation, any and all claims, suits, actions, losses, damages, injuries, liabilities, fines,
penalties, costs and expenses of whatsoever kind or nature, which may be incurred by,
charged to or recovered from any of the foregoing Indemnified Parties for:
1. General Tort Liability, for any negligent act, error or omission, recklessness or
intentionally wrongful conduct on the part of the Indemnifying Party that causes injury
(whether mental or corporeal) to persons (including death) or damage to property, whether
arising out of or incidental to the Indemnifying Party’s performance of the Agreement,
operations, services or work performed hereunder; and
Page 10 of 132. Environmental Liability, to the extent this Agreement contemplates
environmental exposures, arising from or in connection with any environmental, health
and safety liabilities, claims, citations, clean-up or damages whether arising out of or relating
to the operation or other activities performed in connection with the Agreement; and
3. Intellectual Property Liability, to the extent this Agreement contemplates
intellectual property exposures, arising directly or indirectly out of any allegation that the
Services provided under this Agreement (the “Service(s)”), any product generated by the
Services, or any part of the Services as contemplated in this Agreement, constitutes an
infringement of any copyright, patent, trade secret or any other intellectual property right. If
in any suit or proceeding, the Services, or any product generated by the Services, is held to
constitute an infringement and its use is permanently enjoined, the Indemnifying Party shall,
immediately, make every reasonable effort to secure within sixty (60) days, for the
Indemnified Parties, a license, authorizing the continued use of the Service or product. If
the Indemnifying Party fails to secure such a license for the Indemnified Parties, then the
Indemnifying Party shall replace the Service or product with a non-infringing Service or
product or modify such Service or product in a way satisfactory to the District, so that the
Service or product is non-infringing.
If an Indemnified Party exercises its right under this Agreement, the Indemnified Party will
(1) provide reasonable notice to the Indemnifying Party of the applicable claim or liability,
and (2) allow Indemnifying Party, at its own expense, to participate in the litigation of such
claim or liability to protect its interests. The scope and terms of the indemnity obligations
herein described are separate and apart from, and shall not be limited by, any insurance
provided pursuant to the Agreement or otherwise. Such terms of indemnity shall survive
the expiration or termination of the Agreement.
In the event that any portion of the scope or terms of this indemnity is in derogation of
Section 725.06 or 725.08 of the Florida Statutes, all other terms of this indemnity shall remain
in full force and effect. Further, any term which offends Section 725.06 or 725.08 of the
Florida Statutes will be modified to comply with said statutes.
SUBMITTAL PROCEDURE
A particular procedure for submitting an RFP to Our District is necessary, following the District’s
Policies and Procedures.
Your assigned RFP number will be: “REQUEST FOR PROPOSAL FY24/25-4, (your company
name)”. For the REQUEST FOR PROPOSAL: SOLICITING PROPOSALS TO HIRE A QUALIFIED
INDEPENDENT CERTIFIED PUBLIC ACCOUNTING FIRM TO PERFORM A PROFESSIONAL FINANCIAL
AUDIT REQUIRED BY SECTION 218.39, FLORIDA STATUTES FOR FISCAL YEAR 2024/2025
Page 11 of 13Original RFP shall be submitted with eight (8) copies for a total of 9, in a sealed envelope or
box, and are to be identified in the lower, left-hand corner of the envelope or box with your
assigned RFP number (see above).
Hand delivery, US Postal service, Parcel services (UPS or Fed Express) and couriers are
acceptable methods of delivering your RFP.
As per the advertisement, no REQUESTS FOR PROPOSAL will be accepted after 4:30 PM May 30,
2025. Do not be late. You must be in compliance with the above procedure. Proposers seeking
clarifications shall direct all communications in writing to Richard Weaver at Anastasia
Mosquito Control District, 120 EOC DRIVE, St. Augustine Florida 32092. Fax 904-471-3189 or e-
mail rweaver@amcdfl.org, clarifications or modifications of this RFP document will be by
addendum only. Addenda and other documents will be delivered by mail, e-mail or messenger
to RFP document holders of record at the mailing address, e-mail address or location provided
by RFP document holders. The district may amend the RFP, as it sees fit, at any time, and may
cancel the Request for Proposal at any time.
The District may reject any submittals in whole or part with or without cause.
Dr. Rui-De Xue
Director
Page 12 of 13CONFLICT OF INTREST & CLEAN HANDS DISCLOSURE FORM
I HEREBY CERTIFY that
1. I (printed name) ________________________________________________ am the
(title) _______________________ and the duly authorized representative of the firm of
(firm name) ______________________________________________ whose address is
___________________________________________________
__________________________________________________________, and that I
possess the legal authority to make this affidavit on behalf of myself and the firm for
which I am acting; and,
2. Except as listed below, no employee, officer, or agent of the firm have any conflicts of
interest, real or apparent, due to ownership, other clients, contracts, or interests associated
with this project; and,
3. Neither the business nor any authorized representative or significant stakeholder of the
business has been determined by judicial or administrative board action to be in
noncompliance with or in violation of any provision of the Anastasia Mosquito Control
District nor has any outstanding past due debt to the Anastasia Mosquito Control District:
and
4. This proposal is made without prior understanding, agreement, or connection with any
corporation, firm, or person submitting a proposal for the same services, and is in all
respects fair and without collusion or fraud.
Signature: _______________________________________________________________
Printed Name: ___________________________________________________________
Firm Name: _____________________________________________________________
Date: ___________________________________________________________________
Sworn to and subscribed before me this _______ day of ____________________20____.
Personally known _________________________________________________________
OR Produced identification _________________ Notary Public-State of _____________
My Commission expires ___________________________________________________
(Type of Identification)_____________________________________________________
(Printed, typed or stamped commissioned name of Notary Public)
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